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PERSONAL DETAILS
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1. How do we collect your information?
The SNCL (South Norfolk Community League) collects
your information in three ways-
1a. Either by the completion of a Register of Interest
Form where individuals provide a single e-mail address only. All of these submissions
are automatically added to our newsgroup.
1b. Or from those included on submitted
entry forms in any particular season. These details are more comprehensive comprising
not only e-mail addresses but also personal telephone numbers. All those included
on League entry forms are automatically added to our newsgroup.
1c. Or from e-mail
addresses included on contact us forms.
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2. How do we use your information?
2a. We use the data from respondents completing
our online Register of Interest Form (1a) to distribute regular newsletters communicating
news and information about our competitions. These details are not shared, published
or distributed in any way to third parties and remain wholly confidential from others.
2b. Personal details collected via entries (1b) are treated in the following manner
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• Carnival Cup and zipleague - all details remain wholly confidential and are not
circulated or distributed in any way, even to other participants within the same
competition.
• Summer leagues - details collected via 1b, WITH CONSENT, are published
on our website. This is an open page and may be freely viewed by anyone therefore
those included must accept that the SNCL cannot be held responsible in any way whatsoever
for the use of such information by third parties. You have the right to withhold
consent for open publication of your details and these will be circulated confidentially
only on a strictly need to know basis. i.e. current youth managers and coaches.
2c.
Details received via our contact us forms (1c) are not retained and included e-mail
addresses are NOT added to our Newsgroup(s).
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3. What are your rights?
At any time you can exercise the right to -
3a. Request a
copy of your personal information we currently hold on our database (1a & 1b).
3b.
Have any incorrect information rectified within a reasonable time (1b).
3c. Withhold
personal information being published on our Contact details website page (1b) and
request that this only be circulated confidentially. You have the option to exercise
this choice when completing a Summer Leagues entry form (1b).
We will not share this
information about you without your consent.
3d. Have some or all of your details permanently
deleted from our database at any time (1a & 1b).
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4. How long do we keep these details?
4a. Newsgroup database details (1a & 1b) are
retained until recipients unsubscribe via a link included on our newsletters when
all of their details held by SNCL are deleted. Many of those registered in this way
continue to receive SNCL news long after any involvement with the league has ended.
4b.
Information relating to summer league entries (1b), whether published or not, is
held until the end of the season to which it relates. After this it is removed from
the website, archived for a period of two years and then deleted and/or removed from
our database unless such persons remain current subscribers to our Newsgroup(s).
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We do not collect home addresses or financial information, nor do we distribute any
of the data we hold to third parties for any reason whatsoever (see section 2b –
Summer Leagues for exceptions).
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PHOTOGRAPHS
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The SNCL is keen to promote positive images of children playing cricket but photographs
are considered personal data in terms of the Data Protection Act. Consent from either
the child, adult, or both should be sought before capturing, sharing or publishing
images where a child can be identified, including posting on the league’s website
and social networking pages.
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5. How do we collect photographs?
We gather images in two ways.
5a. Photographs captured
by the SNCL itself, predominantly at our winter zipleague competition and our annual
end of season Cricket Carnival. Occasionally additional team photographs may be taken
by the SNCL during the course of the summer.
5b. Images submitted by clubs or individuals
themselves.
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6. What do we do with these images?
Photos captured via both methods (5a & 5b) are
treated in the same manner. They may be published on The League’s website and/or
Facebook page and some may appear in the local press.
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7. What are your rights regarding photographic images?
At any time you can exercise
the option to -
7a. Request details of any images we hold of you.
7b. Have some or
all of your images we publish on our various portals removed and permanently deleted
or your face obscured in such images.
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8. How long do we retain these images?
All of the images collected and published by
SNCL are permanently retained unless removed via a request from a person(s) featuring
in that individual photograph (7b). As images are published on open platforms and
may be freely viewed by anyone the SNCL cannot be held responsible in any way whatsoever
for the use of such information by third parties.
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9. How do we control permissions on the photographs we publish?
Depending on the
circumstance, consent from either the child, adult, or both should be sought before
capturing, sharing or publishing images where a child can be identified. We will
manage these requirements in the following ways.
9a. We shall take all steps to ensure
that young cricketers featuring in any of our captured images have freely consented
to their inclusion.
9b. We will not personally caption or identify individuals, except
with specific permission, in any of our published content.
9c. At our indoor zipleague
competition and Cricket Carnival we may accept permission by proxy from the relevant
team coaches/ managers that they have sought and obtained the necessary disclosures
to allow capturing and publication of their team’s images.
9d. Clubs submitting individual
or team photographs should accompany these with a declaration that they have sought
and obtained the necessary disclosures to allow publication of such images.
9e. At
our Cricket Carnival it will be made clear that any young cricketer may freely exclude
themselves from participating in the team photographs during the competition.
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SNCL April 2018
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